Week Of Welcome
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Welcome, WoW Organizers!

First and foremost, thank you for your patience during the planning of this program. As you may know, our team has been working hard all summer to find and secure a platform that meets our unique needs, and is accessible for our students. We selected Results Direct, which has been used around the world and was far beyond many other platforms in regards to meeting our Accessible Technology Initiative targets. Now it is time to start populating the platform with your content! This page contains (7) sections of information.

Register Now

Use these anchors to navigate to the section of information that you desire.

TIMELINE | WHO TO CONTACT | REGISTRATION | DURING WOW | INFO SESSIONS | SCHEDULE | FAQs



Timeline

Here is the timeline for Week of Welcome preparation moving forward so that we are all on the same page.

  • Participant Registration.This will take place from now through launch of the program. This is not for booths, but just for normal attendees.
  • Early Booth Registration. Please register using any of the available buttons once you have reviewed this email. The initial registration deadline for clubs, orgs and departments will be 6 PM on Wednesday, August 19.
  • Late Booth Registration.Wednesday Aug. 19 to Thursday, Aug. 27. This second period will be open the week prior to the event, but submitting during this window may delay the posting of your booth details until the week of Week of Welcome. Early registrants will likely have their info available for students to browser prior to the week-of launch.
  • Data Population.The week of August 17. ASI will begin to populate the platform and at the end of the week.
  • Live for Browsing.First Week of School. The week prior to Week of Welcome, registrants will receive an email inviting them to pre-browse the platform and select booths to follow. This pre-browse period will allow students to get a sense of what they want to attend during WoW. All the more reason to get your registration in early and make your area shine! 
  • Week of Welcome!Aug. 31- Sept. 4. Notifications will go out to all registrants throughout the week! The first one will be sent the day before the kick-off. At this point, it is all up to you and your team. Make sure those Zooms are fun and interesting. Use break out rooms and get connected!

Who to Contact

Here are the different levels to understand when it comes to content app maintenance.


Registration

To register your club, department or organization, have the following on hand. The five (5) required areas are denoted with an asterisk.  

  • Required Info
    • Official recognized organization name*
    • Description of your organization*
    • Zoom - URL (for two live sessions based on which session you have)*
    • Logo - File or URL*
    • BeachSync page – URL*
  • Additional Marketing
    • Website - URL 
    • Social media handles
    • Flier and/or brochure
    • Club photo(s) 
    • Video(s) (video URL only)
  • Helpful Logistics
    • Club meeting dates & times 
    • Headshot/selfie of club officers (up to 3) 

Info Sessions

We expect that you may have some questions regarding registration. We are here to help! ASI and SLD will be hosting various info sessions over the next weeks until Week of Welcome. See the info session schedule and zoom information below:

ASI and campus partners will be marketing this program heavily, but so should each organization. Remember, these booths belong to you, so the more you provide at the initial registration the better.


During Wow

Though Week of Welcome will be five days instead of two, our goal is to make it no more of a task for your team as it normally is. Each area will have 2, 3-hour sessions where booths will be asked to be active.  During each 3-hour period, what happens is up to you. Remember, students are still in classes throughout the day so be sure to provide plenty of opportunities for conversation, just like normal WoW! For example, here is a sample of ASI's session agenda:

Session #1 Tuesday, 10 AM to 1 PM

All students who visit this portal will be entered to win a brand new Surface. Other small prizes will be awarded at the top of each hour.

  • 10 AM – Zoom Goes Live, Welcome and Preview the Agenda
  • 10 – 10:15 AM – Goals and Initiatives Overview. Executive Leaders, Overview of the Year Ahead (recorded)
  • 10:15 – 11 AM – Connection Chats. 5 student government officers will hang out in the Zoom room and the moderator will use breakout rooms to create rooms for one-to-one or two-to-one 5-minute Connection Chats (not recorded)
  • 11 AM – Prize #1
  • 11:05 AM – Play recording (or re-present)
  • REPEAT until 1 PM

Remember, this is just an example. Be as fun and creative as you choose!


Schedule

Each club or department will have two LIVE INTERACTION periods during the week. For example, looking at the schedule below, Academic oriented clubs will have a live session from 10 AM to 1 PM on Tuesday, Sept. 1, and another live session from 1 to 4 PM on Friday, Sept. 4. During registration two Zoom links should be created for these two periods. Please call 562.985.2535 or email This email address is being protected from spambots. You need JavaScript enabled to view it. if you have any questions.

Schedule
Monday Tuesday Wednesday Thursday Friday
10 AM - 1PM ASI Welcome & Event Kick Off (TBD) Academic Organizations & ASI Departments Special Interest Organizations, Fraternity and Sorority Life, University Resources (A-B) Community Service, Club Sports, University Resources (C-H) Religious Organizations, Cultural Organizations, University Resources (I-Z)
1 PM - 4 PM Student Involvement Panel (TBD) Religious Organizations, Cultural Organizations, University Resources (I-Z) Community Service, Club Sports, University Resources (C-H) Special Interest Organizations, Fraternity & Sorority Life, University Resources (A-B) Academic Organizations & ASI Departments

FAQs & More Info

All of this information and more are available at www.asicsulb.org/wow. Also, always feel free to email This email address is being protected from spambots. You need JavaScript enabled to view it. for any guidance or questions