Week Of Welcome
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Welcome, WoW Organizers!

We selected Results Direct, which has been used around the world and was far beyond many other platforms in regards to meeting our Accessible Technology Initiative targets. Now it is time to start populating the platform with your content! This page contains (9) sections of information.

Registration opens here Monday, Nov. 30th.

Use these anchors to navigate to the section of information that you desire.

TIMELINE | SCHEDULE | REGISTRATION REQUIREMENTS | PREPARE SESSION | MARKETING | WHO TO CONTACT | ADVISOR LIST | INFO SESSIONS | FAQs


Timeline

Here is the timeline for Week of Welcome moving forward so that we are all on the same page.

 

  • Participant Registration. Monday, Nov. 30 to Friday, Jan. 29. This is not for booths, but just for normal attendees.
  • Early Booth Registration. Monday, Nov. 30 at 9 AM and closes Friday, Jan. 15 at 6 PM.
  • Late Booth Registration.Friday, Jan. 15 at 6 PM to Wednesday, Jan. 20 at 6 PM.  This second period will be open the week prior to the event, but submitting during this window may delay the posting of your booth details until the week of Week of Welcome. Early registrants will likely have their info available for students to browse prior to the week of launch.
  • Data Population in App. The week of January 19. ASI will begin to populate the platform at the end of the week.
  • Week of Welcome! Jan. 25 – 29. Notifications will go out to all registrants throughout the week! At this point, it is all up to you and your team. Make sure those Zooms are fun and interesting. Use break out rooms and get connected!

 


Schedule

Each club or department will have two LIVE INTERACTION periods during the week. For example, looking at the schedule below, Academic oriented clubs will have a live session from 10 AM to 1 PM on Tuesday, Jan. 26, and another live session from 1 to 4 PM on Friday, Jan. 29. During registration two Zoom links should be created for these two periods. Please call 562.985.2535 or email info@beachpride.com if you have any questions.

Schedule
10 AM - 1PM
1 - 4 PM
Monday
January 25
ASI Welcome & Event Kick-Off Student Involvement Panel
Tuesday
January 26
Academic Organizations & ASI Departments Religious Organizations, Cultural Organizations, University Resources (I-Z)
Wednesday
January 27
Special Interest Organizations, Fraternity and Sorority Life, University Resources (A-B) Community Service, Club Sports, University Resources (C-H)
Thursday
January 28
Community Service, Club Sports, University Resources (C-H) Special Interest Organizations, Fraternity & Sorority Life, University Resources (A-B)
Friday
January 29
Religious Organizations, Cultural Organizations, University Resources (I-Z) Academic Organizations & ASI Departments

Registration Requirements

To register your club, department or organization, have the following on hand.

  • Required Info
    • Official recognized organization name (no abbreviations)
    • Description of your organization
    • Zoom Session #1 - URL, Meeting ID, Password (optional)
    • Zoom Session #2 - URL, Meeting ID, Password (optional)
    • Logo - File or URL
    • BeachSync page – URL
    • General Club Contact
  • Additional Info
    • Website - URL
    • Social media platforms – URL (no handles)
    • Flier and/or brochure
    • Video (URL only)
    • Club meeting dates & times
    • Headshot/selfie of club officer (up to 2)

Though Week of Welcome will be five days instead of two, our goal is to make it no more of a task for your team as it normally is. Each area will have 2, 3-hour sessions where booths will be asked to be active.  During each session, what happens is up to you. Remember, students are still in classes throughout the day so be sure to provide plenty of opportunities for conversation, just like normal WoW!

Have a plan! Ideas to structure your sessions:

  • Have a schedule, be intentional
  • Short reoccurring presentation
  • Open discussion
  • Q&A sessions
  • Breakout rooms
  • Have a sign-up sheet

Make it fun! Ideas to liven up your sessions:

  • Have icebreakers
  • Video(s)
  • Play music
  • Play games
  • Have giveaways

For example, here is a sample of ASI's session agenda:


Session #1 Tuesday, 10 AM to 1 PM
All students who visit this session will be entered to win an Elbee the Shark, Swag Pack. Other small prizes will be awarded throughout.

  • 10 AM – Zoom Goes Live, Cue Music!
  • 10 – 10:10 AM – Executive Leaders Intro. Overview of the Year Ahead (recorded)
  • 10:10 – 10:30 AM – Connection Chats. 5 student government officers will hang out in main Zoom and the moderator will use breakout rooms for small group Connection Chats (not recorded)
  • 10:30 AM – Opportunity Drawing #1
  • 10:35 AM – REPEAT until end of session

Remember, this is just an example. Be as fun and creative as you choose!

 


Marketing

Invite students to your live sessions in the app! Just as you would invite them to stop by your table to learn about your org, encourage students to do the same for your live sessions. Use your social media, newsletters and email outreach to encourage students to download the app and come see you!

Be sure to use the hashtag #WOWLB for ASI to reshare!

Click here to download WoW marketing fliers to share!


Who to Contact

  • Clubs and Organizations Help Contact: Advisors will have access for the clubs they advise, please email your direct advisor
  • University Departments Help Contact:  Please email info@beachpride.com or call 562-985-2535.
  • Attendee Help Contact: Please email info@beachpride.com or call 562-985-2535.
  • Technical issues. Any login or technical issues finding items will be handled by the vendor, Results Direct at support@engagefully.org
  • Accessibility – Navigation. Please email info@beachpride.com or call 562-985-2535. Our team will be happy to walk through the experience with any student or staff member who encounters issues navigating the platform due to accessibility issues.

Advisor List

Student Life and Development:
Jasmine Belleza – jasmine.belleza@csulb.edu
Dr. Matt Cabrera – matt.cabrera@csulb.edu
Tim Pham – timothy.pham@csulb.edu
Gladis Lopez – gladis.lopez@csulb.edu
Celia Mejia – celia.mejia@csulb.edu
Monica Schnapp – monica.schnapp@csulb.edu
Dr. Trace Camacho – trace.camacho@csulb.edu
Anna Nazarian-Peters – anna.nazarian@csulb.edu


Club Sports and Recreation:
Brian Coriaty – brian.coriaty@csulb.edu
Becca Seguancia – becca.seguancia@csulb.edu
Joe Nino – joe.nino@csulb.edu

 


Info Sessions

We expect that you may have some questions regarding registration. We are here to help! ASI and SLD will be hosting various info sessions, see the schedule and zoom information below:


FAQs & More Info

How do I create Zoom sessions for my booth?

Great question! To create your Zoom sessions you’ll need to make sure you sign into your zoom account through your CSULB single sign-on. You can also sign in by clicking this link and entering your campus credentials: https://csulb.zoom.us/. Once you’re signed in, you’re ready to set up your meetings.

Still need assistance? Here is a quick video on how to schedule meetings on Zoom:

How do I make changes to my booth profile?

We get it, things change; however, no changes can be made to the registration form once submitted.
Students organizations must contact their direct SLD advisor as soon as possible with their request. University Departments must contact Beach Pride Events as soon as possible with their request. Change requests will be accommodated to the best of our ability depending when they are received but are not guaranteed.